Facilities Business Partner

Website Technical Safety BC

The Opportunity

The Facilities Business Partner is responsible for executing the strategic vision of Technical Safety BC’s office standards, overall facilities management and premise security across the province.

Status: Regular, Full-Time, Union
Pay Grade: 15
Location: Vancouver Office
Reports to: Leader, Fleet & Facilities

As a Facilities Business Partner, you will:

  • Manage office locations, space planning, moves and reconfiguration of current office space in order to support efficient teamwork, effective delivery and ensure timely maintenance.
  • Manage tenant improvement projects; Meet with internal clients, develop project plans, and work closely with vendors and contractors to manage the project through to completion.
  • Identify furniture needs and align to Technical Safety BC’s facilities standards. Negotiate and coordinate with vendors within established guidelines.
  • Ensure Technical Safety BC’s premise security system (video invigilation and access control), processes and procedures are in place and meet the corporate security standards. Identify system and process gaps and propose changes to the Leader, Fleet and Facilities and VP, Finance.
  • Identify resolutions to problems related to adherence to Technical Safety BC facilities and premise security standards.
  • Manage vendor relationships including janitorial services, landlords and sub trades, ensuring that all work and service delivery meets Technical Safety BC standards.
  • Research and identify options for new office locations and initiate conversations with landlords regarding lease agreements.
  • Administer and monitor accommodation leasing agreements for all new and existing properties in order to ensure that terms meet the operational and financial requirements of Technical Safety BC.
  • Work collaboratively with the Leader and provides key insights to develop the capital and operating budgets for Facilities in order to ensure cost effective and efficient utilization of resources while meeting the program’s objectives.
  • Manage lease agreement compliance for office’s entire lifecycle, including office closure where they will engage internal and external stakeholders.
  • Represent Facilities in the business continuity process. Provide insights and recommendations to the Business Continuity lead to ensure successful outcomes if the plan is activated.
  • Work with the Facilities Leader in finding locations and engaging internal and external stakeholders for office relocations/openings.
  • Collaborate with Leader on updating and refreshing department’s strategy and indicators.
  • Point of contact for all Facilities-related projects.
  • Assist the leader with ensuring compliance of the department’s processes.
  • Manage and ensure aesthetic and physical alignment of all current and new Facilities with the organization’s culture and needs.

Knowledge, Skills & Experience you have:

Education and Experience

  • 5 – 7 years’ experience in facilities and asset management including negotiation and project management of facility planning, tenant improvements and furnishings.
  • Diploma in Business or related field or equivalent. Certificate in Project Management or Facilities Management or related field preferred.

Knowledge and Skills

  • Knowledge of the principles of asset management and inventory control
  • Proficient in software including Word, Excel, Outlook, various vendor programs
  • Ability to read and understand construction drawings and space planning
  • Excellent time management, detail oriented, organizational, and problem-solving skills
  • Demonstrated initiative and judgment
  • Ability to establish and maintain effective working relationships with a variety of departments and demonstrate a solution-oriented approach
  • Ability to maintain positive working relationships with building owners, managers, vendors and contractors.
  • Effective coaching and mentoring skills.
  • Knowledge of essential terms and conditions for lease agreements
  • Exercise a high degree of initiative and judgement.
  • Ability to prioritize workload and meet deadlines.

About Technical Safety BC

Technical Safety BC is an independent, self-funded organization that oversees the safe installation and operation of technical systems and equipment across the province. In addition to issuing permits, licenses and certificates, we work with industry to reduce safety risks through assessment, education and outreach, enforcement, and research. Through simplification of our initiatives, we promote understanding and engagement, making safety accessible to everyone. As society changes, we create and adopt new ideas, skills, and tools that will enable us to meet the safety challenges of a highly-connected world.

We’re always looking for exceptional people to bring new ideas, fresh thinking, and the motivation to help shape the safety system in B.C. We are strongly committed to fostering diversity within our community. Technical Safety BC welcomes those who would contribute to further diversifying our organization, as we are an equal opportunity employer.

Our values guide our work.

  • We See Genius in Diversity
  • We Foster Confidence
  • We Make the Complex Simple
  • We Adapt

If you are interested in this position, apply online today! This opportunity will remain posted until filled; however, priority consideration will be given to those who apply early. To see a full list of our current opportunities or to learn more about Technical Safety BC, please visit our website at technicalsafetybc.ca/careers.

Please note: Technical Safety BC has implemented a mandatory vaccine policy effective November 29, 2021. For more information, please refer to this page on our website.

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